Archive | August, 2013

Tame your computer – make your mark

24 Aug

The other day I had to send a confidential document to a client and suddenly knew what today’s tip would be: how to add (and remove) a watermark. (That’s what these things are called.)

Watermarks are text (or pictures, but that’s not what this tip is about) that appear behind the text in your document to identify the status of a document. You can quickly add ready-made text, such as Confidential, Draft, Urgent, Sample, Do not copy or ASAP.

Here’s how:

1. With the document displayed, click on the Watermark button in the Page background group on the Page Layout tab.
2. In the gallery that appears, click on a watermark to insert it behind the content on the page OR click on Custom Watermark at the bottom of the gallery and specify the text that is to appear.
3. Optionally, reset any other options, such as the font, font size, font colour and layout.
3. Click on the OK button.

Don’t forget to remove the “draft” status once it’s no longer a draft. Simply click on the Watermark button in the Page background group on the Page Layout tab and select Remove Watermark.

PS If you are still using Word version 2003, look here for instructions.

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Tame your computer – pick up where you left off

11 Aug

If you’ve upgraded to Word 2013 and open an existing document, you might have noticed it welcomes you back and gives a pointer in the vertical scroll bar to enable you to pick up where you left off. So what if you haven’t upgraded as yet, but love the idea that you don’t have to go on a hunt to find the spot where you were last editing your document?

Well, let’s dig out an oldie but a goodie… tip 48 of January 2004 (no, this is not a typo!)  and learn how to pick up where you left off in previous versions of Word.

Here’s how:

  1. Press SHIFT + F5
  2. Continue to press the SHIFT + F5 until you reach your desired location.

Pressing SHIFT + F5 goes back to up to three editing points, and when you press it a fourth time, it returns to where you started, regardless of the document. In other words, pressing SHIFT + F5 will jump between documents to the last three locations used in Word.

The keyboard shortcut is not only useful when you open a document, but also while editing. For example, let’s say you’ve just copied a paragraph and want to return to where you were typing previously in order to paste it… hey presto! Oh, and it even works if you put your documents on a USB stick and open them on a different computer.