Tame your computer – keep a look out in Outlook

9 Oct

Last year (13 September 2012, to be precise) I wrote a tip about how to use Outlook’s Instant Search box to reduce irrelevant search results. This week I got an email from a friend telling me her email hadn’t been working for a while and that messages sent to her might have sunk into the virtual swamp. So, inspired by her (thanks, Sally!) this week’s tip is about how to search for messages sent to a particular person during a specific period.

Here’s how:

  1. Open Outlook 2010’s Sent Items folder.
  2. Press CTRL+E to jump to the Instant Search box and activate the Search Tools ribbon.
  3. Click on the To button and type (part of) the recipient’s email address. (As you will notice – if you look at your screen, rather than your keyboard – search results will be displayed as you type.)
  4. Click on the drop-down arrow next to the This Week button and filter your search results based on when the message was sent (e.g. last month).

If you cannot find what you are looking for, click on the All Mail Items button on the Search Tools ribbon, so that it won’t just look in the Sent Items folder, but also in all the subfolders.

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