Tame your computer – when meeting is a must

19 Jan

If you receive an e-mail message that you want to have a meeting about, you can reply to the message with a meeting request, without opening your Calendar. When you respond to a message using Outlook 2010’s  new Meeting Reply functionality, a meeting request is created with everyone who was on the ‘To’ line in the original message invited as Required Attendees, and everyone on the ‘Cc’ line invited as Optional Attendees.

Here’s how (in Outlook 2010):

  1. Open the message, as normal.
  2. On the Message tab, in the Respond group, click Meeting. (Or press CTRL + ALT + R.)
  3. Enter the location and start and end times, as normal. (Remember? You can use plain English to choose a date or time, such as Next Thursday, 5PM. See Tip 350 if you missed it.)
  4. Click on the Scheduling button and add or remove attendees by (un)ticking the check box of the person you do not wish to invite.
  5. Add attachments, if necessary.
  6. Click on the Send button.

The original e-mail message is included in the body of the meeting request.

Not using Outlook 2010 as yet? Fear not… simply drag the message to the Calendar folder, which is also a great way to set follow-up reminders and keep your inbox nice and tidy. See Tip 103 for further details.

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