Tame your computer – identify the author

15 Jan

By default, Windows Explorer provides details about an items’ Name, Date Modified, Type and Size. If you share files with your colleagues over a network it might be helpful to see the name of the person who stored the item.

Here’s how:

  1. Open Windows Explorer. (WIN+E, anyone?)
  2. Navigate to the shared drive.
  3. Right-click one of the column headings, such as Date modified
  4. Select Authors from the drop-down list.
  5. If you want, repeat the process and unselect any of the less helpful default details, such as Size.

You can now easily find items created by your colleagues by clicking on the Authors column heading, which sorts all files or folders by the person who saved the file or folder, in alphabetical order.

If you want to set all sub-folders to match the new settings, have a look at http://www.roem.co.uk/tip_360.php

By the way, if you cannot see column headings, you are probably not in Windows’ Details view. Click on the Change your view button located on the Windows Explorer toolbar to cycle through all the options or click on its More options button.

PS I’m committed to sharing the best of what I know with others so please don’t keep these tips a secret. If you enjoyed today’s tip, please forward it to anyone you feel may benefit or reprint it  (with full copyright and subscription information) in your newsletters and message boards. Got a tip to share? Submit it by emailing karen@roem.co.uk – if your tip is selected, I’ll publish it along with your name; the bragging rights will last a lifetime.

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