Tame your computer – manage your messages

8 Sep

Outlook provides various ways for moving email messages from one folder to another; most probably you use drag and drop. But if you regularly move email messages to the same folder, you can quickly move (or copy) email messages into one of your ten most recently used folders.

Here’s how:

  1. In Outlook, select the message(s) you want to move.
  2. Click on the Move button on the Home tab.
  3. Select the relevant folder. If the folder isn’t listed as yet – or not anymore, click on Other Folder at the bottom of the list, type the first letter of the folder in which the messages(s) is/are to be stored; keep pressing the first letter until the relevant folder is selected. (Even your folders stored on the OpenText Content Server – if you use that – will be listed.)
  4. Press ENTER.

For right-clickers among you…steps 2 and 3 can also be done by right-clicking the message(s) you want to move.

By the way, if your list of ten folders regularly changes you might prefer to set up Quick Steps; see tip 346 here.

Finally, check out these two keyboard shortcuts:

  1. Move Items: CTRL + SHIFT + V
  2. Copy Items: CTRL + SHIFT + Y
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