Tame your computer – quick party trick

28 Jun

Do you have chunks of text or pictures that you need to insert time and time again? Back in 2011 I wrote how to create “Quick Parts” in Outlook, but I recently realised I never wrote how to use this fabulous feature in Word. (Thanks for the question, Leon!)

Here’s how:

To create a reusable Quick Part:

  1. Select the content that you want to store, such as a logo or text. (See tip 50 for tricks and shortcuts for selecting blocks of text using your mouse, or tip 51 if you prefer to use your keyboard.)
  2. On the Insert tab, in the Text group, click Quick Parts and click Save Selection to Quick Part Gallery.
  3. Enter a name to identify the entry, which can also be used for shortcut purposes, so I recommend you keep it short.
  4. Click OK.

When you want to insert a Quick Part, you can simply type the name you gave it in step 3 and press F3. Alternatively, to find and use a Quick Part:

  1. Click where you want to insert the content.
  2. On the Insert tab, in the Text group, click Quick Parts. (Or why not stick the button on your Quick Access Toolbar, by right-clicking it?!)
  3. Click on the content of your choice.

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