Archive | September, 2016

Tame your computer – make a quick exit

25 Sep

Would you say you are a neat and tidy person or do you keep lots of files open and spend some time at the end of the day closing them all? If the latter, it can be quite tedious and time-consuming to click in the upper-right corner of each document. Perhaps you fell in love with tip 272 and use CTRL + W?

But there is a quicker way to exit the program and close all open files. And don’t worry, it will prompt you to save files, if necessary.

Here’s how:

  1. On the File tab, select Exit. (Or press ALT, F, X.)
  2. If prompted, press S to save or N not to save. (Notice the underscored letter in the buttons.) Or use your mouse.

* Unless stated otherwise, these tips were written for Microsoft Office 2010.

Tame your computer – co-ordinate your colours

6 Sep

A hyperlink is text or a graphic that points to another item, such as a file on your shared drive or a Web page on either the internet or intranet.  Clicking on a hyperlink allows you to “jump” to the associated item.

The default colour of hyperlinks is blue and the link is underlined, but you might want to change that to match, say, colours you use in your signature. You can obviously manually change it using the Format Painter, but why not change the default colour and formatting of your links?

Here’s how:

  1. Draft a message as normal. (CTRL + N, anyone?)
  2. Type a hyperlink, e.g. http://www.roem.co.uk.
  3. Put your cursor in the hyperlink and press SHIFT + F1.
  4. In the Reveal Formatting pane click on the Character Style link for the selected text.
  5. In the Style box ensure Hyperlink is selected. (If it isn’t, you might have put your cursor in the wrong spot. Oh, and it doesn’t work if you put your cursor in a hyperlink that is part of your Outlook signature.)
  6. Click on the Modify button.
  7. Click the Underline button if you want to switch off the line under the hyperlink. (Perhaps you prefer to have it bold instead?)
  8. Select your preferred colour. (Mine is orange.)
  9. Click on the New documents based on this template radio button.
  10. Click OK.
  11. Click Apply.
  12. Close the message. No need to save it.

By the way, this method also works in Microsoft Word. Simply skip the first two steps.