Archive | February, 2017

Tame your computer – take a shortcut

19 Feb

Why use the mouse? Here are a few shortcuts that I find most useful:

Switch to Mail : press CTRL+1
Switch to Calendar : press CTRL+2
Switch to Contacts : press CTRL+3
Switch to Tasks : press CTRL+4
Switch to Notes : press CTRL+5
Switch to your Folder List : press CTRL+6
Switch to Shortcuts : press CTRL+7
Switch to Journal : press CTRL+8

Keyboard shortcuts may sometimes be unintuitive or hard to remember, but I “drip feed” a new shortcut  every week on my home page, to help you to boost productivity without reaching for your mouse. You can download a list of those published so far from http://www.roem.co.uk/inc/shortcut_archive.pdf. Where available, it links to a tip of the week.

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Tame your computer – note to self

11 Feb

Did you ever have a random thought when you were in the middle of reading an email message? Perhaps you remembered an issue you wanted to bring up at the next departmental meeting – or something to add to your shopping list?

You could obviously stop what you’re doing and scribble it down, risking getting side-tracked and derailing your productivity. So why not use Outlook’s Notes functionality to park your idea for easy reference once you’ve read your message?

  1. Press CTRL + SHIFT + N.
  2. Type your thought.
  3. If you want, click on the note icon in the upper left corner of the form and assign a colour category or contact name to the note.
  4. Continue your work as normal.  No need to close the note.

By the way, if you want to use this when you are in the middle of writing an email message, you need to make sure your cursor is in top half (the message form), not in the message area itself.

The Notes folder containing your personal reminders and other messages you sent to yourself can be found at the bottom of the Navigation Pane.

The quickest way to open it is by pressing CTRL + 5. (It’s the fifth item in the Navigation Pane, underneath Mail, Calendar, Contacts and Tasks.) From there it will be easy to print the notes or forward them as attachments. Simply use the right-click menus.

Related tip: Tip # 259: Quickly jump between the various Outlook components