Tame your computer – paste it PDQ

19 Aug

Do you ever copy and paste text from, say, the web or applications such as Word, Excel and PowerPoint into an email message? If so, you probably first open a new email, then click in the body of the message and finally paste what’s on your clipboard. If so, you can save yourself some time …

Here’s how:

  1. Copy the text or figures or file, as normal.
  2. Switch to Outlook. (Remember ALT + TAB or WIN + TAB to flip through your open windows?)
  3. Press CTRL + V.

Whatever you copied in step 1 is automatically included in the body of the new email message. And as mentioned in step 1, this even works when you copy a file, which will add the document as an attachment to the email. That said, if you want to share one or more files with somebody in your organisation it might be better to send a link to the item, rather than an attachment. See tip 431.

Finally, you can obviously do this copying and pasting even smarter using a macro, but I think the method described above is a great time-saver in itself.

But speaking of macros … on 6 – 7 September we run our next two-day Excel VBA course, aimed at anyone who needs to understand and write code that operates within Excel. If you want to learn how to automate repetitive tasks, add new functionality to Excel and format data into reports why not come along? See http://www.roem.co.uk/msexcvba.php for more detail. Oh, and it’s guaranteed to run!

Related tips:
Tip # 419: Preview and flip through your open windows
Tip # 431 : Send links rather than attachments

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: