Archive | April, 2018

Tame your computer – top 10 tips for Microsoft PowerPoint

22 Apr

Following the success of the recent top ten Excel, Word and Outlook tips, herewith your favourite PowerPoint shortcuts with links to the relevant tips, if any.

Enjoy!

1 F5 Start slide show from first slide
2 SHIFT + F5 Start slide show from current slide
3 ALT + SHIFT + down arrow Move text or bullet points down
4 ALT + SHIFT + up arrow Move text or bullet points up
5 SHIFT + F9 Show or hide grid for positioning objects
6 ALT + F9 Display drawing guides on screen
7 CTRL + SHIFT + G Group/ungroup shapes, pictures, or SmartArt
8 CTRL + left mouse button Laser pointer in Slide Show View
9 CTRL + D Duplicate selected slide
10 SHIFT + F3 Toggle between UPPER CASE, lower case and Sentence Case

 

Keyboard shortcuts may sometimes be unintuitive or hard to remember, but I drip feed a new shortcut weekly, to help you to boost productivity without reaching for your mouse.

Tame your computer – jump to it

14 Apr

Do you use Google Calendar? Perhaps not for work, but privately? It’s a free, intuitive online calendar developed by Google that you can easily access from your phone, tablet or computer. If you want, you can even share it with family or friends.

Like with Outlook, there are various ways to display a specific date in Google Calendar. If you want to jump to a specific date there is a great shortcut.

Here’s how:

  1. Open Google Calendar on your computer.
  2. Press G. (Easy to remember if you think of Go To.)
  3. Type the date you want to jump to. For example, 1/5. (No need to type the leading zeros or year.)
  4. Press ENTER or click GO.

To redisplay today’s date click on the TODAY button or simply press G and type today.

Oh, and how about the following three shortcuts:

  1. D: show the daily view
  2. W: show the entire week
  3. M: show the month

Related tip: Jump to a specific date in your Outlook calendar

Tame your computer – top 10 tips for Microsoft Outlook

1 Apr

For those of you who have been paying attention to my tips this month you probably saw this coming … herewith your favourite Outlook shortcuts with links to the relevant tips, if any. I hope you enjoy them as much as you did the recent top ten Excel and Word tips!

1 CTRL + 1 and CTRL + 2 Toggle between Mail and Calendar
2 CTRL + F Forward a mail message
3 CTRL + G Go to a specific date
4 CTRL + K Check names in address fields and resolve them against the Address Book
5 CTRL + K Insert Hyperlink
6 CTRL + SHIFT + 8 Show/Hide paragraph marks and other hidden formatting symbols
7 F3 AutoComplete Quick Parts
8 F4 Find text in an email message
9 SHIFT + F1 Reveal Formatting
10 SHIFT + F3 Toggle between UPPER CASE, lower case and Sentence Case