Archive | September, 2018

Tame your computer – eliminate email excess

30 Sep

Are you one of those people who cannot stop themselves from checking their email every time one of those notifications appears in the bottom right of the screen? Perhaps you resist temptation by turning off all notifications? See if you didn’t know that was possible.)

But did you know you can create a rule to get notifications from certain people or about certain subjects only?

Here’s how:

  1. Switch off all notifications. 
  2. Right-click a message from a person or about a certain topic you want to set a notification for.
  3. Select RulesCreate Rule.
  4. Tick the check box of the person and/or subject.
  5. Tick the Display in the New Item Alert window and/or tick the Play a selected sound check box.
  6. Press ENTER or click OK twice.

In future, when new mail arrives and you ticked the Display in the New Item Alert window check box in step 5, you will get a dialogue box listing all the relevant mail messages. The window remains open even if you’ve read the email by clicking on Open Item. Press ESC (or click on Close) to close it.

To change the notification click on the Edit Rule button in the New Mail Alerts dialog box. Alternatively, click on the Rules button on the Home tab and select Manage Rules & Alerts.

Related tips:
 5 tips to prevent email overload upon your return from holiday 
Automatically move low-priority emails from your inbox
Organise your inbox using colour
Managing interruptions

Tame your computer – revise, reuse, rename

6 Sep

If you’re going to create a new file, based on an existing one, but only want your changes saved in the new document you can obviously use the Save As command (or press F12). But did you know it’s also a great way to reuse an existing filename with a similar title?

Here’s how:

  1. Open your document.
  2. Press F12.
  3. Do one of the following:
  • Type the new filename (no need to press the Delete key first) OR
  • Press End to move to and amend the end of the filename OR
  • Press Home to move to and amend the beginning of the filename

Your original document will remain unchanged and all your edits will be in the new copy.

Related tips
Time-saving shortcut key to use Save As command 
Quickly rename or copy a file or folder name 
Quickly add to the end of cell contents