Over the years I’ve heard people make snarky comments about PowerPoint and rave about presentation software such as Prezi. I’m not starting a discussion about this (after all, I do my best to make people fall in love with all the nice things you can do to convert existing presentations into high impact slide shows) but I was delighted to find out about Sway – a PowerPoint alternative from Microsoft. (Thanks, Julia!)
Whereas people typically use PowerPoint to present information to an audience, Sway is best used to bring online content to an individual who might look at it on a mobile phone, tablet or laptop.
But there’s even more to get excited about … Microsoft 365 subscribers for Windows desktop clients can easily transform their Word documents into an interactive, easy-to share presentation that will look great on any device.
Here’s how:
- For best results I recommend applying Heading 1 styles to your Word document. (Anyone fallen in love with CTRL + ALT + 1?)
- Select Transform from the File tab.
- Select your preferred Style. (I quite like the cleanliness of Studio and Cinema.)
- Click on Transform.
This will open your document in Sway from where it is very intuitive to change the look and feel (by clicking on the Design button in the top left hand corner). To share, click on the on Share button in the top right hand corner.
If you select the Anyone with a link radio button and copy and paste the link as normal (CTRL + C and CTRL + V anyone?) everyone can view the content and it will look good on any device, not just a desktop computer. For example, check out this link on your mobile, tablet and laptop.
What you see used to be a simple Word document with a couple of Headings that you can now view by scrolling and swiping, or pressing the spacebar if you use a desktop computer. A button in the bottom right hand corner lets you navigate to different sections and you can Print or Export to Word or PDF by clicking on the three dots in the top right.
There’s obviously a lot more you can do with Sway, but I might cover that in a future tip. Speaking of which … I promise that over the next couple of weeks I’ll move away from all the bits and bobs that only work for Microsoft 365 subscribers.
Related tips
Don’t use your mouse to scroll
Applying and modifying Heading Styles to titles and subtitles
PS To help you put these tips into practice I developed a series of 60-minute webinars, giving you the opportunity to see the hints, tips and time-saving shortcuts in action. I look forward to making you a clever clogs.
Clever clogs tip time – 10 comments on Comments
4 MayComments in documents are typically used to ask a question or give a suggestion for a change in the document. As a Microsoft 365 subscriber, you regularly get new and improved features and some have to do with comments.
Other options about this functionality were always a bit “hidden”, so time to share my ten things you may not know about Comments …
Word for the Web has even more new features, such as using the @-sign with someone’s name, which will automatically send a mail with a link to your comment, as well as the possibility to mark comments as Done. But as mentioned at the start of this email I write these tips for desktop app users, so this was it for this week! Let me know which of the 10 things you didn’t know and are going to use.
Related tips
PS To help you put these tips into practice I developed a series of 60-minute webinars, giving you the opportunity to see the hints, tips and time-saving shortcuts in action. I look forward to making you a clever clogs.
PPS Follow #CleverClogsTipTime on LinkedIn for more shortcuts, hints and tips.
Tags: Alt Gr + M, comments, CTRL + ALT + M, new comment, reply, resolve, show comments, simple markup